Server Maintenance Checklist

by Maya G

Are you struggling to maintain your organization's server? If so, you have come to the right place. Server maintenance is a crucial part of keeping your website running smoothly. Whether you're a developer or a system administrator, server maintenance is integral to your job. Keeping servers running smoothly and efficiently requires regular monitoring to ensure performance doesn't suffer as the hardware ages.

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Server Maintenance Checklist, MS Excel

Server Maintenance checklist Template

Unfortunately, you may forget some important tasks with so many things to think about for server maintenance. This checklist template will help keep the process organized and easy to manage. It includes a list of all the tasks that need to be completed and estimates how long each task should take.

Here are different types of servers which you need to consider:

  • File server- File servers are great for storing data. They can be accessed with any device, and it is easy to share files between computers. However, they do require maintenance to keep them running smoothly. The most common type of file server is the Network Attached Storage device or NAS.
  • Domain controller- Domain controller controls access to resources on the domain and provides security for all computers in the field. The domain controller replicates Active Directory information so that changes made on one server are replicated across all servers in the enterprise. The domain controller stores all of the essential data about your company, such as user profiles, computer accounts, and security policies
  • Remote desktop server- A remote desktop server is a device that allows you to access your computer remotely. You can experience the same programs and files on your home PC, but they will be accessed from anywhere in the world.
  • Web server- A web server is a computer system that is responsible for hosting and displaying websites. It's the part of the internet infrastructure that allows users to view your website in their browser, whether it be on a desktop, laptop, tablet, or mobile device. Most web servers run on Linux operating systems using Apache Web Server software or Nginx Web Server software.

Why do you need a server maintenance checklist?

Without a well-formed checklist, the server will not perform to its optimum level. The worst-case happens when the network goes down, or whenever there is a cyber-attack, an organization will face severe problems that rely on computers.

  • Frequent maintenance – Unlike a car that needs consistent care, servers require the same. Servers run 24 hours a day, so they need to be updated frequently, and any bugs must be resolved. A server maintenance checklist template will collect all the tasks required to be performed and ensure nothing crucial is missed. With this, you can enhance your productivity by collecting new ideas and adding them to your checklist.
  • Prevent problems- A server maintenance checklist will always help you take preventive measures. By updating what is required, you are preparing the server against further technical issues. You can assign tasks, set deadlines, add priority to ensure the server is being taken care of. It avoids the blame game later if any problem occurs and points out the person responsible for the issue. You can use specific tools like project which will assist you to avoid any crucial tasks and automate notifications.

How to select server maintenance tools  ?

Look for the following features while selecting server tools:

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Tools and technologies needed for Server maintenance, Server maintenance checklist
Tools and technologies for Server maintenance
  • Multiple brand flexibility - Although you may be happy with your favorite hardware brand, it is not a good idea to rely on a particular brand for hardware or software systems. Any issues with a specific brand will put your data security at threat, so keep multiple brands on your radar to diversify your risk.
  • Scalability- When you operate a small business, look for a small package server tool. It saves your money as there will be fewer requirements, you can upgrade your package as your business expands. Ensure the device is easily upgradeable in the long run to prevent time spent on learning about new features.
  • Automation- Imagine having a tool that shows you how your server is doing. You need an automation feature in your server monitoring systems to take care of routine administration tasks. Such devices reduce human intervention and allow you to focus on more critical tasks.
  • Customizable functions- Despite a server management tool being so well organized, you would wish to make changes per your requirements. Making changes will allow you to get your most essential tasks to utmost priority and save time and money.

Best practices for server maintenance

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Best practices for server maintenance, Server mainntenance
  • Backup verification- Ensure your backups are working before making any changes to the system. While focusing on backups, always select the right backup location to prevent searching for crucial data. Conduct recovery testing while deleting critical data to understand how well your application or software can recover from crashes.
  • Disk usage- Check your disk usage regularly and delete old logs, versions if no longer used. If your disk usage exceeds 90% of its capacity, reduce the usage or add more. If the user reaches 100% of your capacity, it can corrupt your server, and you may lose data.
  • Update your OS- Use automated patch management tools to alert you when the system requires an update. If you cannot automate the process, create schedules to update your system. 
  • Update control panel- If you are using a server control panel, update it frequently. This will fix any issues related to hosting. This will allow you to provide better service for your customers and help them get more out of their website.
  • Check for hardware errors- Network failures, overheating devices can lead to hardware failures. Such issues are rare but create big problems when they happen. 
  • Conduct security checks- Review your systems security, system configurations, OS updates, and potential security risks. It can be done either quarterly or monthly.