ITIL Closure of an Incident Template

by Rahulprasad Hurkadli

ITIL is a widely-used framework for managing IT services. Incident management is a key process in ITIL, focusing on quickly resolving incidents. The ITIL Closure of an Incident template helps IT professionals document and close incidents in a structured and standardized way. This template captures incident details, root cause analysis, impact assessment, and resolution steps.

What is an ITIL Closure of an Incident Template?

  • Incident details: It includes incident ID, date and time of the incident, summary of the incident, categorization, priority, and any other relevant details related to the incident.
  • Resolution details: This section records the actions taken to resolve the incident, such as steps followed, troubleshooting methods used, and any fixes or workarounds applied.
  • Root cause analysis: It documents the investigation and analysis conducted to identify the underlying cause of the incident. This section may include information about the immediate cause, contributing factors, and recommendations to prevent similar incidents in the future.
  • Incident closure approval: This section includes the name and designation of the person approving the closure of the incident. It ensures that the incident is officially closed and no further action is required.
  • Incident closure date and time: It records the date and time when the incident was officially closed.

Key Components of an ITIL Closure Template

  • Incident details: This section includes all the relevant information about the incident, such as the incident number, description, impact, and priority level.
  • Incident resolution: This section outlines how the incident was resolved, including the actions taken, the root cause analysis, and any workarounds or fixes implemented.
  • Incident closure process: This section details the steps taken to close the incident, such as obtaining the necessary approvals, updating the incident status, and verifying that all required tasks have been completed.
  • Lessons learned: This section highlights any lessons learned from the incident, including potential improvements to processes, systems, or documentation to prevent similar incidents in the future.

How to Use the ITIL Closure Template

  • Gathering incident information: Collect all relevant information related to the incident, such as the date and time it occurred, the individuals involved, any related documentation or evidence, and any impact it had on customers or operations.
  • Logging incident resolution steps: Document the steps taken to resolve the incident, including any troubleshooting or diagnostic actions performed, any changes made to systems or processes, and any communication or coordination with other teams or stakeholders.
  • Identifying root causes and corrective actions: Analyze the incident to determine its root cause(s) and identify any necessary corrective actions to prevent similar incidents from occurring in the future. This may involve conducting a root cause analysis or utilizing problem management techniques.
  • Documenting lessons learned: Document any lessons learned from the incident, including any improvements or best practices identified, changes in processes or procedures, and any recommendations for future incident handling or prevention.

Advantages of Using a Free Downloadable ITIL Closure Template

  • Cost-effective: Using a free downloadable template saves you money, as you don't have to spend on purchasing a template or hiring a professional to create one from scratch.
  • Time-saving: The template provides a ready-made format that you can easily customize to suit your specific needs. This saves you time and effort in designing and formatting the closure document.
  • Standardization: ITIL is a widely recognized framework for IT service management. By using an ITIL closure template, you ensure that your closure document follows the ITIL guidelines and best practices, making it more professional and credible.
  • Consistency: Using a template ensures consistency across closure documents within your organization. This is important when multiple projects are being closed simultaneously or when different individuals are responsible for documenting project closures.
  • Comprehensive documentation: The ITIL closure template is designed to cover all the necessary information and activities related to closing a project or service. It provides a structured approach to document lessons learned, stakeholder notifications, asset handover, and other closure activities.


In summary, a well-designed ITIL closure of an incident template is crucial for IT service management professionals. It ensures consistent and accurate reporting, customization based on organizational needs, and easy capture of incident details. By downloading a free template, organizations save time and benefit from best practices. It allows for streamlined incident management, transparency, and improvement in IT service delivery.